Meeting held
Board of County Commissioners' Regular Meeting
Written from the agenda posted before the meeting. It says what was up for a decision, not what was decided.
Commissioners will consider contracts with Timberlake Construction for the Health Department building, including a $1,498,370.00 contract for the balance of the renovation and an amendment that does not change the $250,000 contract amount. They will also consider ODOT agreements for PACT bridges ($390,000 and $540,000, plus $260,000 and $190,000 in supplemental agreements), a $210,309 sign replacement modification, a $75,000 unpaved road grant application for Triplett, REAP funding applications for Simmons and Cooksey Rd., and a resolution moving ARPA funds to the courthouse renovation project.
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5
The board will consider approving the final plat for Kate's Farms, a 69-lot development in the northeast quarter of Section 15, Township 16 North, Range 3 West.
As written on the agenda
Consideration and possible action on Final Plat of Kate's Farms, 69 lots in the NE/4 of 15-16N-3W.
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6
The board will consider Sealed Bid 19837, a Community Development Block Grant (CDBG 25) bid for road improvements in District 1, which was postponed at the September 16, 2026 meeting.
As written on the agenda
Consideration and possible action on Sealed Bid 19837 CDBG 25 for road improvements in District #1, tabled from September 16, 2026.
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7
The board will consider a plumbing bid from Timberlake for the Health Department building.
As written on the agenda
Consideration and possible action on Timberlake Plumbing Bid for Health Department building.
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8
The board will consider paying claims for transporting detainees: $416.38 for June 2026 and $402.18 for August 2026.
As written on the agenda
Consideration and possible action on Detention Transportation Claims: A. June 2026 $416.38; B. August 2026 $402.18.
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9
The board will consider resolutions to apply for REAP funding to overlay Simmons between Pine and Midwest and between Pine and I-35 in District 2, and to stripe 4.5 miles of Cooksey Rd. in District 3.
As written on the agenda
Consideration and possible action on REAP Funding application Resolutions: A. District #2 Overlay Simmons between Pine and Midwest; B. District #2 Overlay Simmons between Pine and I-35; C. District #3 Striping 4.5 miles of Cooksey Rd.
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10
The board will consider project agreements with the Oklahoma Department of Transportation for PACT bridge work on Bridge NBI 11672 ($390,000) and Bridge NBI 00377 ($540,000).
As written on the agenda
Consideration and possible action on ODOT Project Agreements for PACT Bridges: A. Bridge NBI 11672 JP #39555(04) $390,000; B. Bridge NBI 00377 JP #39556(04) $540,000.
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11
The board will consider supplemental agreements with the Oklahoma Department of Transportation adding $260,000 for Bridge NBI 01868 and $190,000 for Bridge NBI 12328 under the PACT bridge program.
As written on the agenda
Consideration and possible action on ODOT Supplemental Agreements for PACT Bridges: A. Bridge NBI 01868 JP #39555(04) $260,000 Additional; B. Bridge NBI 12328 JP #39556(04) $190,000 Additional.
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12
The board will consider a resolution to apply for a $75,000 Unpaved Road Grant for Triplett between Luther and Dobbs.
As written on the agenda
Consideration and possible action on Resolution authorizing Unpaved Road Grant application for Triplett between Luther and Dobbs in the amount of $75,000.
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13
The board will consider a supplemental agreement with the Oklahoma Department of Transportation for a $210,309 modification to a sign replacement project.
As written on the agenda
Consideration and possible action on ODOT Supplemental Agreement: A. Sign Replacement JP #36857(04) $210,309 modification.
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14
The board will consider two Timberlake Construction contracts for the Health Department building: an amendment to the December 17, 2024 contract that details services without changing the $250,000 contract amount, and a $1,498,370.00 contract to finish the renovation.
As written on the agenda
Consideration and possible action on contracts with Timberlake Construction for Health Department Building: A. Amendment to contract dated 12-17-24 – Amendment is to detail services, no change to $250,000 contract amount. B. Contract for balance of renovation of Health Department building - $1,498,370.00
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15
The board will consider a resolution moving federal American Rescue Plan Act (ARPA) funds from the 2024-25 fiscal year to the 2026-27 fiscal year for the courthouse renovation project.
As written on the agenda
Consideration and possible action on Resolution reallocating ARPA funds from FY 24-25 to FY 26-27 for courthouse renovation project.
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16
The board will consider resolutions removing from county records a Cat backhoe/loader and two District 2 trailers that were sold at auction.
As written on the agenda
Consideration and possible action on Resolutions disposing of equipment: three District 2 items sold at auction – a Cat Backhoe/Loader (D2-332-0005), a Trailer (D2-348-0014) and a Belshe Trailer (D2-348-0015).
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17
The board will consider accepting donations to District 2: $345.00 from a resident for rock on N. Taurus Rd., $9,400.00 from Southern Star for culverts and materials on Forrest Hills east of Hiawassee, and $12,000 from a resident for rock on Seward west of Indian Meridian.
As written on the agenda
Consideration and possible action on Resolutions accepting the following donations to District #2: A. $345.00 from Sherin McDaniel to District #2 for rock on N. Taurus Rd. B. $9,400.00 from Southern Star to District #2 for culverts and materials at various location on Forrest Hills east of Hiawassee. C. $12,000 from Walter Parrish to District #2 for rock on Seward west of Indian Meridian.
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18
The board will consider acknowledging that it received legal damage claims from two residents and sending them to ACCO County Claims.
As written on the agenda
Consideration and possible action on acknowledging receipt of Notices of Tort Claim and forward to ACCO County Claims: A. London Mitchell B. Charles Budnik
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19
The board will consider a permanent permit letting Cox Communications LLC run fiber optic cable along S Midwest Blvd, 1.53 miles east of I-35 in Section 23, Township 15 North, Range 2 West.
As written on the agenda
Consideration and Possible Action on approving the Permanent Road Crossing Permits for Cox Communications LLC: COX COMMUNICATIONS LLC (.45" FIBER OPTIC IN 2" CASING) A. Parallel S Midwest Blvd 1.53 miles East of I-35 and 1269' South of the NW/C of 23-15N-2W.
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20
The board will consider naming the county employees allowed to request purchases from various accounts.
As written on the agenda
Consideration and possible action on Resolution(s) appointing Requisitioning Officers for various accounts.
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21
The board will consider naming the county employees allowed to accept delivery of goods for various accounts.
As written on the agenda
Consideration and possible action on Resolution(s) appointing Receiving Officers for various accounts.
9 procedural items — call to order, minutes, adjournment and the like
- 1 The chairman will open the meeting.
- 2 Those attending will salute the flag.
- 3 Residents may speak to the board for up to three minutes each if they first turn in a Speaker Request Form to the County Clerk.
- 4 The board will consider approving the written record of its September 15 and 16, 2026 meetings.
- 22 The board will consider approving several routine items with one vote: the second September 2026 payroll, transfers of budgeted money between accounts and funds, blanket purchase orders, a claim to the State Election Board for the Election Board Secretary's salary, and the allocation of alcoholic beverage tax.
- 23 The board will consider paying the county's bills for September 2026.
- 24 The board will consider approving payments for county purchase card charges for September 2026.
- 25 Commissioners, other county officers and department heads may make comments, announcements or ask questions.
- 26 The board will end the meeting.
The original agenda is the official record; if anything here differs, the agenda is correct.
