Meeting held
Board of Education Regular Meeting
Written from the agenda posted before the meeting. It says what was up for a decision, not what was decided.
The board will vote on a resolution approving a ground lease and lease/purchase agreement for financing, a $68,695.25 Chevrolet Suburban paid from Child Nutrition Funds, and a consent agenda that includes Bond35 purchase orders totaling $840,063.35 and a change in funding source for a $273,409.80 payment to Superior Recreational Products. The board may also go into executive session to discuss the Superintendent's evaluation and contract terms.
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B
The superintendent will give the board a report.
As written on the agenda
Superintendent’s Report
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D
The board will approve items D.1 through D.26 in a single vote unless a board member asks to vote on one separately.
As written on the agenda
Consideration of and Vote on the Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
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D.4
The board will approve out-of-state trips for the high school boys basketball team to Cedar Hill, Texas, the middle school cheer team to Fort Worth, Texas, the communications director to Stillwater, Minnesota, and Superintendent Dr. Jason Perez and Assistant Superintendent Kristy VanDorn to Phoenix, Arizona.
As written on the agenda
Out of State Travel Request: Coaches Mike Donnelly, Jacob Cortesio, Tyler Williams, and the Deer Creek High School Boys Basketball team to travel to Cedar Hill, TX on December 10–12, 2026 to compete in the Cedar Hill Basketball Tournament, costs covered by Booster Club and Activity Funds; Coaches Mindi Brenner, Camaryn Blumears, and the Deer Creek Middle School Cheer team to travel to Fort Worth, TX on January 21–24, 2027, to compete in the NCA Nationals competition, costs covered by individuals; Director of Communications, Maggie Leftwich, to travel to Stillwater, MN on June 22–24, 2027 to attend the Social Media for Schools Retreat, costs covered by Activity Funds; Superintendent Dr. Jason Perez and Assistant Superintendent Kristy VanDorn to travel to Phoenix, AZ on December 2–4, 2026, to attend the Grand Canyon University Superintendent's Forum, with no cost to the district.
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D.5
The board will consider officially recognizing the Girls Golf Booster Club and the Deer Creek Basketball Booster Club.
As written on the agenda
Requests for Sanctioning: Girls Golf Booster Club; Deer Creek Basketball Booster Club
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D.6
The board will consider paying Superior Recreational Products $273,409.80 from bond funds instead of the general fund.
As written on the agenda
Amendment: Revise the funding source from General Funds to Bond Funds for payment to Superior Recreational Products in the amount of $273,409.80.
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D.7
The board will consider declaring technology equipment as surplus.
As written on the agenda
Technology Surplus.
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D.8
The board will set its meeting dates for 2027.
As written on the agenda
2027 Board of Education Meeting Dates.
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D.9
The board will consider a resolution concerning the 2027 school board election.
As written on the agenda
2027 Annual School Board of Education Election Resolution.
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D.10
The board will consider renewing a royalty agreement between the high school athletic department and Ohiopyle Prints Inc for the 2026-2027 school year.
As written on the agenda
Renewal of Royalty Agreement between Ohiopyle Prints Inc and Deer Creek High School (Athletic Department) for the 2026-2027 school year.
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D.11
The board will consider an agreement with Candid Color Photography to photograph the 2026-27 high school graduation.
As written on the agenda
Agreement between Deer Creek High School and Candid Color Photography for 2026-27 graduation photography services.
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D.12
The board will consider an agreement between Prairie Vale Elementary and 1st Day School Supplies for the 2027-28 school year.
As written on the agenda
Agreement between Prairie Vale Elementary and 1st Day School Supplies for the 2027-28 school year.
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D.13
The board will consider an agreement between Rose Union Elementary and 1st Day School Supplies for the 2027-28 school year.
As written on the agenda
Agreement between Rose Union Elementary and 1st Day School Supplies for the 2027-28 school year.
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D.14
The board will consider paying E.W. Scripps Company $206.50 from activity funds for Prairie Vale Elementary to take part in the Scripps Spelling Bee.
As written on the agenda
Quote from E.W. Scripps Company for Scripps Spelling Bee services for Prairie Vale Elementary for the 2026-27 school year in the amount of $206.50, to be paid from Activity Funds.
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D.15
The board will consider paying E.W. Scripps Company $206.50 from activity funds for Central Creek Middle School to take part in the Scripps Spelling Bee.
As written on the agenda
Quote from E.W. Scripps Company for Scripps Spelling Bee services for Central Creek Middle School for the 2026-27 school year in the amount of $206.50, to be paid from Activity Funds.
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D.16
The board will consider renting chairs for the 2027 graduation from Marianne's Rentals for Special Events for $4,134.48 from activity funds.
As written on the agenda
Quote from Marianne's Rentals for Special Events for chair rentals for the 2027 Graduation in the amount of $4,134.48, to be paid from Activity Funds.
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D.17
The board will consider buying an additional Star CBM Reading subscription from Renaissance for Deer Creek Intermediate for $5,325.00 from the general fund.
As written on the agenda
Quote from Renaissance for an additional Star Curriculum-Based Measurement (CBM) Reading Subscription at Deer Creek Intermediate for the 2026-27 school year in the amount of $5,325.00, to be paid from General Funds.
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D.18
The board will consider buying athlete health and concussion assessment software from Healthy Roster, Inc. for $699.00 from activity funds.
As written on the agenda
Agreement between Deer Creek Public Schools and Healthy Roster, Inc. for Athlete Health and Concussion Assessment Software for $699.00, to be paid from Activity Funds.
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D.19
The board will consider paying Mariana Lianos School Visits $1,300.00 from activity funds for an author visit at Prairie Vale Elementary on October 20, 2027.
As written on the agenda
Agreement between Prairie Vale Elementary and Mariana Lianos School Visits for a 2027 Fall Author Visit on October 20, 2027, for $1,300.00, to be paid from Activity Funds.
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D.20
The board will consider hiring 405 Productions to DJ the 2027 high school prom for $3,200.00 from activity funds.
As written on the agenda
Contract agreement between Deer Creek High School and 405 Productions for 2027 Prom DJ services for the total amount of $3,200.00, to be paid out of Activity Funds,
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D.21
The board will consider an agreement with TopGolf Events for a Deer Creek Middle School fundraiser event costing $693.91 from activity funds.
As written on the agenda
Agreement between Deer Creek Middle School and TopGolf Events for a fundraiser event for the amount of $693.91, to be paid out of Activity Funds.
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D.22
The board will consider a no-cost pilot of Brisk Teaching's Brisk Premium services from October 1 through December 31, 2026.
As written on the agenda
Agreement between Deer Creek Public Schools and Brisk Teaching for Brisk Premium Pilot services from October 1, 2026 through December 31, 2026, at no cost.
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D.23
The board will consider paying Concord Theatricals $853.30 from activity funds for the rights to stage “Our Town” on November 19–21, 2026.
As written on the agenda
Agreement between Deer Creek Public Schools and Concord Theatricals for licensing rights to perform “Our Town” by Thornton Wilder from November 19–21, 2026, for $853.30, to be paid from Activity Funds.
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D.24
The board will consider paying Concord Theatricals $3,163.00 from activity funds for the rights to stage “Once Upon a Mattress” on April 1–3, 2027.
As written on the agenda
Agreement between Deer Creek Public Schools and Concord Theatricals for licensing rights to perform “Once Upon a Mattress” from April 1–3, 2027, for $3,163.00, to be paid from Activity Funds.
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D.25
The board will consider paying IXL Learning $1,312.50 from activity funds for first-grade math and English learning software at Rose Union Elementary.
As written on the agenda
Agreement between Rose Union Elementary and IXL Learning for 1st Grade Math and ELA platform licensing for the 2026-27 school year for $1,312.50, to be paid from Activity Funds.
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D.26
The board will consider paying IXL Learning $2,625.00 from activity funds for first-grade math and English learning software at Prairie Vale Elementary.
As written on the agenda
Agreement between Prairie Vale Elementary and IXL Learning for 1st Grade Math and ELA personalized learning for the 2026-27 school year for $2,625.00, to be paid from Activity Funds.
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E.1
The board will consider a resolution approving a ground lease and lease/purchase financing arrangement, hiring legal and financial advisers for the financing, and authorizing district officials to sign the documents.
As written on the agenda
Consider adoption of a Resolution approving and affirming a Ground Lease Agreement and a Lease/Purchase Agreement and authorizing the execution of the same; acknowledging assignment of lessor's interest in Lease/Purchase Agreement; authorizing employment of School District Counsel, Financial Advisor and Bond Counsel pertaining to financing; and authorizing School District officials to execute any and all necessary documents in connection with the aforementioned transactions. - Dr. Cordell Ehrich
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E.2
The board will consider buying a new 2027 Suburban from Carter Chevrolet Agency, LLC for $68,695.25 from Child Nutrition funds.
As written on the agenda
Discussion and possible vote regarding a quote from Carter Chevrolet Agency, LLC for the purchase of a new 2027 Suburban for the total amount of $68,695.25, to be paid out of Child Nutrition Funds. - Dr. Cordell Ehrich
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E.3
The board will vote on the superintendent's recommended hirings and other employment changes listed on the personnel schedule.
As written on the agenda
Discussion and possible vote on the Superintendent’s recommendation concerning employment as listed on the Personnel Schedule.
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E.4
The board may meet privately to discuss the superintendent's evaluation and contract terms, then return to open session.
As written on the agenda
Proposed executive session to discuss the ongoing evaluation of, and the contractual terms of the Superintendent. 25 O.S. Section 307(B)(1). Vote to convene or not to convene in executive session. Acknowledge the board’s return to open session. Statement of executive session.
6 procedural items — call to order, minutes, adjournment and the like
- A The board president opens the meeting and the clerk records which board members are present.
- C Residents who registered in advance may speak to the board, for up to five minutes each and 30 minutes in total.
- D.1 The board will approve the minutes of its September 14, 2026 regular meeting.
- D.2 The board will approve purchase orders and payroll across the district's funds, including $840,063.35 from the Bond35 fund and $733,756.73 from the Lease Revenue BOK fund, plus increases of $90,000.00, $4,738.00 and $970.73 to three existing purchase orders.
- D.3 The board will accept the treasurer's, student activity and business services financial reports.
- F The meeting ends.
The original agenda is the official record; if anything here differs, the agenda is correct.
