Meeting held
Board of Education Regular Meeting
Written from the agenda posted before the meeting. It says what was up for a decision, not what was decided.
The board will consider the 2026-2027 operating school budget, ratify an agreement with Brightwell Solar to place solar panels on the roof of Cotteral Elementary, and act on Amendment #2 to its utility-savings agreement with Cenergistic, LLC. The consent agenda includes hiring McDaniel Consulting Group, LLC as chief negotiator in teacher contract talks, at an initial engagement fee of $5,500 plus $95 for each hour worked and $50 for each hour traveled, and renewing an antenna lease that would pay the district $200 per month.
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6
The board will recognize its Students of the Month.
As written on the agenda
Presentation of Student of the Month Recognition
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8
Superintendent Dr. Mike Simpson will give his reports to the board.
As written on the agenda
Superintendent’s Reports
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9
The board will hear an update from Crossland Construction.
As written on the agenda
Crossland Construction Update
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10D
As part of the consent agenda, the board will consider the fuel bid recommended by the district's bid committee.
As written on the agenda
Fuel bid as recommended by bid committee
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10F
As part of the consent agenda, the board will declare certain district property surplus.
As written on the agenda
Surplus Items
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10G1
As part of the consent agenda, the board will consider hiring McDaniel Consulting Group, LLC to be the district's chief negotiator in contract talks with the Guthrie Teacher's Association for 2026-2027, at an initial engagement fee of $5,500 plus $95 for each hour worked and $50 for each hour traveled.
As written on the agenda
Contracts/Agreements under $10,000: Agreement with McDaniel Consulting Group, LLC for 2026-2027. Commentary: McDaniel Consulting Group, LLC will be our chief negotiator in contract negotiations with the Guthrie Teacher’s Association. The initial engagement fee rate is $5,500, plus $95 for each hour worked and $50 for each hour traveled. Dr. Simpson will answer any questions. RECOMMENDED ACTION The Superintendent recommends approval.
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10G2
As part of the consent agenda, the board will consider renewing an antenna license agreement under which Springs Christian Radio, Inc. would pay the district $200 per month.
As written on the agenda
Antenna License Agreement between Guthrie Public Schools and Springs Christian Radio, Inc. Commentary: This is a renewal of an agreement we entered into last year. It will begin on the effective date and extend to June 30, 2026. Springs Christian Radio, Inc will pay Guthrie Public Schools a fee of $200 per month. Dr. Simpson will answer any questions. RECOMMENDED ACTION The Superintendent recommends approval.
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10G3
As part of the consent agenda, the board will consider an agreement with the University of Oklahoma's National Center for Disability Education and Training to improve job training, education and transition planning for students with individualized education programs.
As written on the agenda
Agreement with University of Oklahoma, University Outreach/College of Continuing Education’s National Center for Disability Education and Training. Commentary: This agreement is to increase the coordination with post-secondary education and/or competitive integrated employment. It will improve transition planning by the Department of Rehabilitative Services and Guthrie Public Schools. It will increase professional learning opportunities, job training and educational opportunities for students on IEPs. Keeley Mitchell will answer any questions. RECOMMENDED ACTION: The Superintendent recommends approval
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10H1
As part of the consent agenda, the board will consider revising its policy on reporting and investigating child abuse, neglect, exploitation and trafficking, as recommended by its legal counsel.
As written on the agenda
District Policy Revision: F-18 Child Abuse, Neglect, Exploitation and Trafficking: Reporting and Investigation. Commentary: The proposed changes are recommendations from our legal counsel to provide greater clarity with regard to reporting and investigating child abuse, neglect, exploitation and trafficking. Dr. Simpson will answer any questions. RECOMMENDED ACTION The Superintendent recommends approval.
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12A
The board will hear a presentation of a proposed new district policy on the use of artificial intelligence, recommended by its legal counsel.
As written on the agenda
Presentation of proposed new district policy: E-41D Artificial Intelligence. Commentary: The proposed new policy is a recommendation from our legal counsel. This is the first version of a policy on the use of Artificial Intelligence, it is not required until the 2027-28 school year. Dr. Simpson will answer any questions.
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12B
The board will hear a presentation of a proposed new policy, recommended by its legal counsel, on how the district reports and investigates sexual abuse, assault or misconduct involving students.
As written on the agenda
Presentation of proposed new district policy: F-18A Reporting and Investigation of Matters Involving Student Victims of Sexual Abuse, Sexual Assault, and Sexual Misconduct. Commentary: The proposed new policy is a recommendation from our legal counsel of how we investigate any abuse, assault or misconduct of a sexual nature involving a student Dr. Simpson will answer any questions.
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12C
The board will consider approving a student survey from Thought Exchange.
As written on the agenda
Recommendation, consideration and action upon student survey from Thought Exchange. Commentary: This is part of our ongoing effort to better serve our students and a national initiative to better understand how public schools can improve. Dr. Simpson will answer any questions. RECOMMENDED ACTION The Superintendent recommends approval.
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12D
The board will hear a presentation from Dr. Michelle Chapple and may approve the district's 2026-2027 operating budget.
As written on the agenda
Discussion and possible action regarding the 2026-2027 Operating School Budget. Commentary: A copy of the budget is included in your packet. Dr. Michelle Chapple will make a presentation to the Board. Dr. Chapple will answer any questions. RECOMMENDED ACTION The Superintendent recommends approval.
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12E
The board will consider adopting its schedule of regular meetings for 2027, which state law requires it to file with the County Clerk's Office before December 15.
As written on the agenda
Recommendation, consideration and action to adopt calendar of regularly scheduled School Board meetings for 2027. Commentary: We are required by statute to adopt a calendar of regular meetings and file with the County Clerk’s Office prior to December 15th. Dr. Simpson will answer any questions. RECOMMENDED ACTION The Superintendent recommends approval.
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12F
The board will consider a resolution calling an election for Board Position #5, a four-year seat currently held by board member Tina Smedley.
As written on the agenda
Discussion and possible board action to approve the 2026 School Election Resolution. Commentary: We are required to call for the election of Board Positions prior to Friday, November 20. Board Positions #5, which has a 4-year term, is currently held by Mrs. Tina Smedley. Dr. Simpson will answer any questions. RECOMMENDED ACTION The Superintendent recommends approval.
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12G
The board will consider a second amendment to its agreement with Cenergistic, LLC, an energy-savings company whose fees are based on its estimated utility savings for the district.
As written on the agenda
Recommendation, consideration and action upon agreement with Cenergistic, LLC Amendment # 2. Commentary: Cenergistic has yielded savings to many public entities with regard to utility usage. They work to provide support for changes in actions in our staff as well as technology to support the basis of those changes. Their fees are based solely on their estimates of savings and if they fail to save GPS an amount commensurate with their fees, they will refund the difference. Dr. Simpson will answer any questions. RECOMMENDED ACTION The Superintendent recommends approval.
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12H
The board will consider ratifying a 2026-2027 solar energy agreement with Brightwell Solar (Brightwell Capital Partners) to place solar panels on the roof of Cotteral Elementary at no initial cost to the district, with an option to buy the panels after six years.
As written on the agenda
Recommendation, consideration and action upon to ratify agreement with Brightwell Solar for Solar Energy Management for 2026-2027. Commentary: This agreement with Brightwell Capital Partners will place solar panels on the roof of Cotteral Elementary Schools. The projected savings for the district will continue to increase as the cost of electricity increases. There is no initial cost to the district and after a six-year period the district could purchase the panels or simply continue the relationship. Dr. Simpson will answer any questions. RECOMMENDED ACTION The Superintendent recommends approval.
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13
The board may meet privately to discuss personnel matters, family and medical leave requests, and extra-duty assignments for 2026-2027.
As written on the agenda
Proposed executive session for the purpose of discussing employment of personnel, FMLA requests all as set out on the Personnel Reports, discussion of extra-duty assignment for 2026-2027, disclosure of which information would violate the confidentiality requirements of state and/or federal law all pursuant to 25 OKLA. STAT. Section 307 (B) 1 and 7. A. Vote to go into executive session B. Acknowledge Board’s return to open session C. Statement of minutes of executive session
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14
The board will vote on the personnel actions listed in its personnel reports.
As written on the agenda
Vote on action as set out on the Personnel Reports
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15
The board will act on the recommended extra-duty assignments for staff for 2026-2027.
As written on the agenda
Action upon recommendation of extra-duty assignment as listed for 2026-2027
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16
The board will consider approving an individual as an adjunct teacher for sixth-grade English language arts at Guthrie Upper Elementary School.
As written on the agenda
Recommendation, consideration and action upon approval for Miranda Weierman to be classified as an Adjunct Teacher for 6th grade ELA at the Guthrie Upper Elementary School
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17
The board will consider accepting any staff resignations received after the agenda was posted.
As written on the agenda
Recommendation, consideration and action to accept any resignations offered since the posting of the agenda.
13 procedural items — call to order, minutes, adjournment and the like
- 1 The board president opens the meeting.
- 2 The board records which members are present.
- 3 The board confirms that enough members are present to conduct business.
- 4 Those attending say the Pledge of Allegiance.
- 5 The meeting pauses for a moment of silence.
- 7 Residents who registered in advance and board members may make comments to the board.
- 10A As part of the consent agenda, which is approved in a single vote, the board will accept the treasurer's report.
- 10B As part of the consent agenda, the board will approve the school activity fund fundraisers on an attached list.
- 10C As part of the consent agenda, the board will approve the transfers between school activity funds on an attached list.
- 10E As part of the consent agenda, the board will approve spending commitments from the general fund, building fund and school age care fund, along with listed change orders and the activity fund report.
- 11 The board will approve the minutes of its September 14, 2026 regular meeting.
- 18 The board may take up any urgent business that could not have been foreseen when the agenda was posted.
- 19 The meeting ends.
The original agenda is the official record; if anything here differs, the agenda is correct.
