Meeting held
City Council and Public Works Authority Meeting
Written from the agenda posted before the meeting. It says what was up for a decision, not what was decided.
The council will consider accepting several grants, including $465,307.70 from the Oklahoma Department of Aerospace and Aeronautics, $370,595 for firefighters, $135,755.63 for slip-on tanker units, $350,000 for a new ambulance, an additional $500,000 for the Public Safety Training Facility and $498,523 for crime victim services, along with a firefighters' union contract and payments including $410,677.85 to Crossland Construction for the Owen Field Softball Facility Expansion. The Public Works Authority will consider a settlement with Berkley Insurance Company that includes a payment of $306,935.45 to close out the Wastewater Treatment Plant Improvements Project.
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2A
The mayor will proclaim October 18–24, 2026, as National Friends of Libraries Week in Guthrie.
As written on the agenda
Proclamation Recognizing October 18–24, 2026, as National Friends of Libraries Week
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3C
The council will consider renewing the city's lease of Honor Park with the American Legion.
As written on the agenda
Approve the renewal of the Honor Park Lease Agreement between the City of Guthrie and the American Legion.
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3D
The council will consider paying Parkhill Engineering $18,474 for work updating the land acquisition property map at the Guthrie-Edmond Regional Airport.
As written on the agenda
Approve Invoice No. 01414522.B0-4 in the amount of $18,474 to Parkhill Engineering for services provided on the Land Acquisition Property Map Update Project at the Guthrie-Edmond Regional Airport
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3E
The council will consider paying Meridian Technology Center $104,015.24 as the city's share of construction costs for the Emergency Services Training Facility.
As written on the agenda
Approve Invoice No. MTC006111 in the amount of $104,015.24 to Meridian Technology Center for the City's cost share of construction expenses for the Emergency Services Training Facility
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3F
The council will consider paying Meridian Technology Center $18,948.18 as the city's share of construction costs for the Emergency Services Training Facility.
As written on the agenda
Approve Invoice No. MTC006131 in the amount of $18,948.18 to Meridian Technology Center for the City's cost share of construction expenses for the Emergency Services Training Facility
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3G
The council will consider paying Crossland Construction $15,645 for work on the city's second Fire & EMS station.
As written on the agenda
Approve Pay Application No. 3 in the amount of $15,645 to Crossland Construction for services provided on the 2nd Fire & EMS Station
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3H
The council will consider paying Crossland Construction $410,677.85 for work on the Owen Field softball facility expansion.
As written on the agenda
Approve Pay Application No. 4 in the amount of $410,677.85 to Crossland Construction for services provided on the Owen Field Softball Facility Expansion Project
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3I
The council will consider declaring city-owned firearms and accessories surplus, selling them, and destroying any that remain unsold.
As written on the agenda
Approve the declaration of firearms and accessories as surplus, authorize their sale, and approve the destruction of any remaining items
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3J
The council will consider paying GH2 Architects $25,800 for work on the Highland Park municipal pool project.
As written on the agenda
Approve Invoice No. 11 in the amount of $25,800 to GH2 Architects for services provided on the Highland Park Municipal Pool Project
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5
The council will hear a presentation from the auditing firm Hinkle & Company, PC and consider accepting the city's FY2025 annual financial statements and independent audit report.
As written on the agenda
Presentation and Acceptance of the FY2025 Annual Financial Statements and Independent Auditor's Report. Discussion, consideration, and possible action to accept the FY2025 Annual Financial Statements and Independent Auditor's Report (Matt Bauman, Hinkle & Company, PC) (Kim Biggs, City Clerk/Treasurer)
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6
The council will consider renewing a one-year lease of the city's Rodeo Arena grounds to a private individual and authorizing the mayor to sign the contract.
As written on the agenda
Renewal of Rodeo Arena Lease Agreement with Bobby Cain. Discussion, consideration, and possible action to approve, approve with conditions, amend, or deny the renewal contract between the City of Guthrie and Bobby Cain to lease the Rodeo Arena grounds for a term of one (1) year and authorize the Mayor to execute a contract (Eddie Faulkner, City Manager)
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7
The council will consider confirming the mayor's nominee to the Special Knowledge seat on the Guthrie Historic Preservation Commission for a term ending March 31, 2029; this item was added when the agenda was amended on October 5.
As written on the agenda
Appointment to the Guthrie Historic Preservation Commission * Discussion, consideration, and possible action to confirm the Mayor's nomination of Matthew Knight to the Guthrie Historic Preservation Commission, in the Special Knowledge position, for a term expiring March 31, 2029 (Dan Kassik, Planning Director)
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8
The council will consider having the city take over the water, sewer and paving improvements and the public rights-of-way in Phase III of the Guthrie Farms Subdivision.
As written on the agenda
Acceptance of Water, Sewer, Paving Improvements, and Public Rights-of-Way – Guthrie Farms Subdivision, Phase III. Discussion, consideration, and possible action to approve, approve with conditions, amend, or deny a request for acceptance of all water, sewer, and paving improvements and all public rights-of-way for Guthrie Farms Subdivision, Phase III. (Dan Kassik, Planning Director)
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9
The council will consider the FY2026-2027 labor contract with the city firefighters' union, IAFF Local No. 2145.
As written on the agenda
International Association of Fire Fighters (IAFF) Local No. 2145 FY2026-2027 Collective Bargaining Agreement. Discussion, consideration, and possible action to approve, approve with conditions, amend, or deny the FY2026-2027 Collective Bargaining Agreement between the City of Guthrie and International Association of Fire Fighters (IAFF) Local No. 2145 (Eddie Faulkner, City Manager)
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10
The council will consider accepting a $465,307.70 grant from the Oklahoma Department of Aerospace and Aeronautics and authorizing the mayor to sign the grant agreement.
As written on the agenda
Acceptance of ODAA Grant GOK-27-FS - $465,307.70. Discussion, consideration, and possible action to approve, approve with conditions, amend, or deny acceptance of the Oklahoma Department of Aerospace and Aeronautics (ODAA) Grant GOK-27-FS, in the amount of $465,307.70, and authorizing the Mayor to execute the grant agreement. (Caden Young, Airport Director)
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11
The council will consider accepting a $370,595.00 federal Assistance to Firefighters Grant for 2025.
As written on the agenda
Acceptance of 2025 Assistance to Firefighters Grant (AFG) Award - $370,595. Discussion, consideration, and possible action to approve, approve with conditions, amend, or deny the acceptance of the 2025 AFG Grant award in the amount of $370,595.00. (Dane Lausen, Fire Chief)
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12
The council will consider accepting a $135,755.63 grant from the U.S. Department of the Interior's Office of Wildland Fire for slip-on tanker units.
As written on the agenda
Acceptance of DOI Office of Wildland Fire Slip-On Tanker Units Grant - $135,755.63. Discussion, consideration, and possible action to approve, approve with conditions, amend, or deny the acceptance of the Department of the Interior (DOI), Office of Wildland Fire (OWF) – Slip-on Tanker Units – 2026 in the amount of $135,755.63. (Dane Lausen, Fire Chief)
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13
The council will consider accepting $350,000 from the Rural Health Transformation Challenge to buy a new ambulance for Guthrie Fire & EMS.
As written on the agenda
Acceptance of Rural Health Transformation Challenge: Community Paramedicine Vehicles Initiative – $350,000. Discussion, consideration, and possible action to approve, approve with conditions, amend, or deny acceptance of the Rural Health Transformation Challenge: Community Paramedicine Vehicles Initiative in the amount of $350,000 for the purchase of a new ambulance for Guthrie Fire & EMS. (Dane Lausen, Fire Chief)
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14
The council will consider accepting an additional $500,000 in Office of Emergency Management ARPA grant money for the Public Safety Training Facility at Meridian Technology Center's South Campus and authorizing the mayor to sign the agreement.
As written on the agenda
Acceptance of Additional OEM ARPA Grant - Public Safety Training Facility at Meridian Technology Center South Campus - $500,000. Discussion, consideration, and possible action to approve, approve with conditions, amend, or deny acceptance of an additional $500,000 in Office of Emergency Management (OEM) ARPA Grant funding for the Public Safety Training Facility at Meridian Technology Center South Campus and authorize the Mayor to execute the grant agreement. (Don Sweger, Police Chief) (Eddie Faulkner, City Manager)
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15
The council will consider accepting a $498,523 federal Office for Victims of Crime grant for services to crime victims, covering October 1, 2026 through September 30, 2029.
As written on the agenda
Acceptance of FY2026 OVC Services for Victims of Crime Program Grant - $498,523. Discussion, consideration, and possible action to approve, approve with conditions, amend, or deny acceptance of the Office for Victims of Crime (OVC) Fiscal Year 2026 Services for Victims of Crime Program Grant through the Office of Justice Programs, Grant No. 14652749, in the amount of $498,523 for the grant period October 1, 2026, through September 30, 2029. (Don Sweger, Police Chief)
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2C
The Public Works Authority will consider paying Myers Engineering $33,666.25 for work on the 2026/2027 water main replacement project, which is funded with OWRB ARPA money.
As written on the agenda
Approve Invoice No. 226077-3 in the amount of $33,666.25 to Myers Engineering for services provided on the 2026/2027 Water Main Replacement Project with OWRB ARPA Funding
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2D
The Public Works Authority will consider confirming the City Council's action on the FY2025 annual financial statements and audit report.
As written on the agenda
Confirm City Council action regarding acceptance of the FY2025 Annual Financial Statements and Independent Auditor's Report
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2E
The Public Works Authority will consider confirming the City Council's action on the $15,645 payment to Crossland Construction for the second Fire & EMS station.
As written on the agenda
Confirm City Council action regarding Pay App No. 3 in the amount of $15,645 to Crossland Construction for services provided on the 2nd Fire & EMS Station
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4
The Public Works Authority will consider a $25,400 deductive change order and the final pay application from HCCCo, LLC, along with a settlement agreement with Berkley Insurance Company that includes a payment of $306,935.45 to Berkley, to close out the wastewater treatment plant improvements project.
As written on the agenda
HCCCo, LLC Change Order No. 8, Final Pay Application No. 45, and Berkley Insurance Settlement Agreement – Wastewater Treatment Plant Improvements. Discussion, consideration, and possible action to approve, approve with conditions, amend, or deny deductive Change Order No. 8 in the amount of $25,400, the final Pay Application No. 45 submitted by HCCCo, LLC, and the Settlement Agreement and Mutual Release with Berkley Insurance Company for the 1.50 MGD Wastewater Treatment Plant Improvements Project; authorize payment of $306,935.45 to Berkley Insurance Company through its designated representative; and authorize the Chairman to execute the necessary documents. (Marvel Lewis, City Attorney) (Eddie Faulkner, City Manager)
15 procedural items — call to order, minutes, adjournment and the like
- 1 The council meeting is called to order.
- 2 Residents and Guthrie business owners who sign in before 6:30 p.m. may address the council for up to five minutes, and announcements and recognitions are made.
- 3 The council will approve the following items in a single vote unless a council member or audience member asks for one to be discussed separately.
- 3A The council will approve the minutes of its September 15, 2026 meeting.
- 3B The council will approve payment of the city's regular and prepaid bills.
- 4 The council will discuss and act on any items pulled from the consent agenda.
- 16 The city manager will give a report to the council.
- 17 Council members may make requests or comments.
- 18 The council meeting ends.
- 1 The Guthrie Public Works Authority meeting is called to order.
- 2 The Public Works Authority will approve the following items in a single vote unless a trustee or audience member asks for one to be discussed separately.
- 2A The Public Works Authority will approve the minutes of its September 15, 2026 meeting.
- 2B The Public Works Authority will approve payment of its regular and prepaid bills.
- 3 The Public Works Authority will discuss and act on any items pulled from its consent agenda.
- 5 The Public Works Authority meeting ends.
The original agenda is the official record; if anything here differs, the agenda is correct.
