Meeting held
Board of Education Regular Meeting
Written from the agenda posted before the meeting. It says what was up for a decision, not what was decided.
The board will consider Contingency Modification 4 for Crossland Construction on the Guthrie High School wrestling facility, the 2026-2027 Estimate of Needs and Financial Statement, and contract renewals with SylogistEd, Inc. (an increase of $869.55 from last year) and The Stacy Group, Inc. It will also hear a presentation from Cenergistic, LLC and consider an agreement with the firm for an energy management assessment, and it will meet in executive session on personnel matters, including the superintendent's annual evaluation.
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7
The superintendent will give reports to the board.
As written on the agenda
Superintendent’s Reports
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8
The board will hear an update from Crossland Construction.
As written on the agenda
Crossland Construction Update
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9
Jason Burkhart, the district's Executive Director of HR and Secondary Education, will present the district's 2025-2026 dropout report for grades 7 through 12 and its 2024-2025 report on students who needed remedial courses in college.
As written on the agenda
Presentation of Guthrie Public Schools annual 7th-12th grades dropout report for 2025-2026 and college remediation report for 2024-2025 by Mr. Jason Burkhart, Executive Director of HR and Secondary Education.
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10
The board will hear a presentation from Cenergistic, LLC.
As written on the agenda
Presentation by Cenergistic, LLC
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11C
As part of the consent agenda, the board will approve a list of fundraisers for school activity funds.
As written on the agenda
Activity Fund Fundraisers as per attached list
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11D
As part of the consent agenda, the board will approve a request to transfer money within school activity funds.
As written on the agenda
Activity Fund Transfer Request
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11E
As part of the consent agenda, the board will approve the fuel bid recommended by the district's bid committee.
As written on the agenda
Fuel bid as recommended by bid committee
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11G
As part of the consent agenda, the board will consider letting two staff members take students to the National FFA Convention in Indianapolis, Indiana, from October 21 to October 24, 2026.
As written on the agenda
Out of State Trip Request- Clay Drake, Dusty Oldenburg and students- National FFA Convention, Indianapolis, IN, 10/21/2026-10/24/2026
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11H
As part of the consent agenda, the board will consider letting Superintendent Dr. Mike Simpson attend AASA's National Conference on Education in Atlanta, Georgia, from February 24 to February 27, 2027.
As written on the agenda
Out of State Trip Request- Dr. Simpson- AASA’s National Conference on Education, Atlanta, GA, 2/24/27-2/27/27
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11I
As part of the consent agenda, the board will consider letting four staff members take soccer students to Foley, Indiana, from March 18 to March 21, 2027.
As written on the agenda
Out of State Trip Request- Michael Horn, Matthew Engle, Curtis Finchum, David Vargas and soccer students, Foley, IN, 3/18/27-3/21/27
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11J
As part of the consent agenda, the board will consider a request from NorthChurch Guthrie to use three district buses on September 23, 2026 for a trip to and from NorthChurch OKC in Oklahoma City.
As written on the agenda
Transportation request from NorthChurch Guthrie for September 23, 2026 to and from NorthChurch OKC in Oklahoma City, Oklahoma for 3 buses.
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11K
As part of the consent agenda, the board will consider a request from First Southern Baptist Church to use one district bus on October 16 and 17, 2026 for a trip to and from Falls Creek in Davis, Oklahoma.
As written on the agenda
Transportation request from First Southern Baptist Church, for October 16-17, 2026 to and from Falls Creek, Davis, OK for 1 bus.
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11L
As part of the consent agenda, the board will approve contracts under $10,000, including a residential lease between the district and a resident for September 1, 2026 to August 31, 2027.
As written on the agenda
Contracts/Agreements under $10,000: 1. Residential Lease Agreement between Guthrie Public Schools and Kaylynn Vrabel for September 1, 2026 to August 31, 2027
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12A
The board will consider approving Contingency Modification 4 for Crossland Construction's work on the Guthrie High School wrestling facility, which the superintendent recommends.
As written on the agenda
Recommendation, consideration and action upon Contingency Modification 4 for Crossland Construction on Guthrie High School Wresting Facility
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12B
The board will consider approving Exhibit A of district policy F-5 on student transfers, which sets how many students each school has room for.
As written on the agenda
Recommendation, consideration, and action on District Policy F-5 Transfers Exhibit A
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12C
The board will consider approving the members of the district's Gifted and Talented Committee for 2026-2027, a step it must take each year.
As written on the agenda
Recommendation, consideration and action upon Gifted and Talented Committee for 2026-2027
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12D
The board will consider approving the members of the district's Professional Development Committee for 2026-2027.
As written on the agenda
Recommendation, consideration and action upon Professional Development Committee for 2026-2027
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12E
The board will consider choosing the ACT as the test the district gives to high school juniors in 2026-2027, as a committee has recommended.
As written on the agenda
Recommendation, consideration and action upon choosing the ACT as the District’s High School Academic Assessment for the 2026-2027 school year
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12F
The board will review and update the district's Chase Morris Sudden Cardiac Arrest Response Plan for all school sites in 2026-2027, including procedures, staff training and equipment.
As written on the agenda
Recommendation, consideration and action to update and review the Chase Morris Sudden Cardiac Arrest Response Plan as implemented at all Guthrie Public School sites for 2026-2027
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12G
The board will consider letting 10th, 11th and 12th grade students earn Guthrie High School credit for math and science courses taken at Meridian Technology Center.
As written on the agenda
Recommendation, consideration and action to approve the transcription of math and science credit options taught at Meridian Technology Center
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12H
The board will consider adopting the district's 2026-2027 Estimate of Needs, prepared by S & B CPA and Associates, PLLC, and its 2026-2027 financial statement, and authorizing their publication.
As written on the agenda
Recommendation, consideration and action upon 2026-2027 Estimate of Needs as prepared by S & B CPA and Associates, PLLC and 2026-2027 Financial Statement and the authority to publish the same
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12I
The board will consider renewing its 2026-2027 contract with SylogistEd, Inc. for financial accounting, personnel and child nutrition software, which costs $869.55 more than last year.
As written on the agenda
Recommendation, consideration and action upon the contract renewal with SylogistEd, Inc. for accounting applications for 2026-2027
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12J
The board will consider renewing its contract with The Stacy Group, Inc., the district's architect since 2013, for 2026-2027.
As written on the agenda
Recommendation, consideration and action upon contract with The Stacy Group, Inc. for architectural services for 2026-2027
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12K
The board will consider an agreement with Cenergistic, LLC to assess how the district manages its energy use.
As written on the agenda
Recommendation, consideration and action upon agreement with Cenergistic, LLC for energy management assessment
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12L
The board will consider a 2026-2027 agreement with Calm Waters Center for Children and Families for grief training for school staff, which the agenda says will cost the district nothing.
As written on the agenda
Recommendation, consideration and action upon agreement with Calm Waters Center for Children and Families for 2026-2027
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13
The board may meet in private to discuss hiring, leave requests, resignations, transfers, extra-duty assignments, and the annual evaluation and terms of employment of Superintendent Dr. Michael Simpson.
As written on the agenda
Proposed executive session for the purpose of discussing employment of personnel, FMLA requests, resignation/separation from employment and transfer of position requests all as set out on the Personnel Reports, extra-duty assignments as listed for 2026-2027, and periodic annual evaluation and terms of employment of Dr. Michael Simpson, Superintendent of Schools, disclosure of which information would violate the confidentiality requirements of state and/or federal law all pursuant to 25 OKLA. STAT. Section 307 (B) 1, and 7 A. Vote to go into executive session B. Acknowledge Board’s return to open session C. Statement of minutes of executive session
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14
The board will vote on the hiring and other staff actions listed in the personnel reports.
As written on the agenda
Vote on action as set out on the Personnel Reports
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15
The board will vote on the list of extra-duty assignments for staff in 2026-2027.
As written on the agenda
Action upon recommendation of extra-duty assignments as listed for 2026-2027
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16
The board will consider accepting any staff resignations received after the agenda was posted.
As written on the agenda
Recommendation, consideration and action to accept any resignations offered since the posting of the agenda
11 procedural items — call to order, minutes, adjournment and the like
- 1 The board president opens the meeting.
- 2 The board records which members are present.
- 3 The board confirms that enough members are present to do business.
- 4 Those attending say the Pledge of Allegiance.
- 5 Those attending observe a moment of silence.
- 6 Residents who have registered to speak can address the board, and board members can make comments.
- 11A As part of the consent agenda, the board will approve the minutes of its August 10, 2026 regular meeting.
- 11B As part of the consent agenda, the board will approve the treasurer's report.
- 11F As part of the consent agenda, the board will approve spending commitments from the general, building, child nutrition and school-age care funds, along with listed change orders and activity fund reports.
- 17 The board may take up urgent business that was not known about, and could not reasonably have been expected, when the agenda was posted.
- 18 The meeting ends.
The original agenda is the official record; if anything here differs, the agenda is correct.
