Meeting held
Board of Education Regular Meeting
Written from the agenda posted before the meeting. It says what was up for a decision, not what was decided.
The board will consider a library inventory software agreement with Follett School Solutions, Inc. for a total of $10,014.95, a background-check agreement with PeopleFacts that should not exceed $1,250, and a fuel bid. It will also vote on two new district policies, one on artificial intelligence and one on investigating sexual abuse and misconduct involving students, and will meet in executive session about personnel.
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9
The board will hear an update from Crossland Construction.
As written on the agenda
Crossland Construction Update
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10E
The board will approve the district's fuel bid as recommended by its bid committee.
As written on the agenda
Fuel bid as recommended by bid committee
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10G
The board will consider approving a February 11–14, 2027 trip for four named people and the district's student tennis athletes to John Newcombe’s Tennis Ranch in New Braunfels, Texas.
As written on the agenda
Out of State Trip Request: Mary Hudson, Brayden Stone, Sable Crawford, Jordan Aman, and student tennis athletes, John Newcombe’s Tennis Ranch, New Braunfels, TX, 2/11/2027-2/14/2027
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10H1
The board will consider approving Bethesda, Inc.'s "Stop, Go and Tell" program, which the agenda says costs the district nothing, to teach kindergarten through fourth-grade students at Central, Charter Oak, Cotteral and Fogarty elementary schools about personal space and boundaries.
As written on the agenda
Contracts/Agreements under $10,000: Recommendation, consideration and action upon “Stop, Go and Tell” Program through Bethesda, Inc. to take place at Central Elementary, Charter Oak Elementary, Cotteral Elementary and Fogarty Elementary for Kindergarten through 4th grade students. Commentary: This program is a fun, age appropriate and interactive way to teach children about personal space boundary rules and what to do if someone tries to break those rules. This program is free of cost to the district. Carmen Walters will answer any questions. RECOMMENDED ACTION: The Superintendent recommends approval.
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10H2
The board will consider renewing its 2026-2027 agreement with PeopleFacts, a backup background-check service for prospective employees and volunteers that should not cost more than $1,250.
As written on the agenda
Agreement with PeopleFacts for background checks for prospective employees and volunteers for 2026-2027. Commentary: This is our annual renewal agreement with PeopleFacts for background checks. This is our backup service. All employees must go through an OSBI fingerprint background check. The PeopleFacts service is used when the OSBI report has not been received or has been delayed but is forthcoming. PeopleFacts will verify any convictions that would be attributed to that individual. The cost for this service for 2026-2027 should not exceed $1,250. Jason Burkhart will answer any questions. RECOMMENDED ACTION: The Superintendent recommends approval.
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11A
The board will consider a 2026-2027 agreement with Follett School Solutions, Inc. for software that tracks library books, at a total cost of $10,014.95.
As written on the agenda
Recommendation, consideration and action upon agreement with Follett School Solutions, Inc. for library inventory software for 2026-2027. Commentary: This software keeps track of our library books. Our inventories are split up by site. The total cost for 2026-2027 will be $10,014.95. Dee Benson will answer any questions. RECOMMENDED ACTION: The Superintendent recommends approval.
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11B
The board will consider adopting a new district policy, E-41D, on the use of artificial intelligence; the agenda says legal counsel recommended it and that such a policy is not required until the 2027-28 school year.
As written on the agenda
Recommendation, consideration and action upon new district policy: E-41D Artificial Intelligence. Commentary: The proposed new policy is a recommendation from our legal counsel. This is the first version of a policy on the use of Artificial Intelligence, it is not required until the 2027-28 school year. Dr. Simpson will answer any questions. RECOMMENDED ACTION: The Superintendent recommends approval.
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11C
The board will consider adopting a new district policy, F-18A, on how the district reports and investigates sexual abuse, assault or misconduct involving students.
As written on the agenda
Recommendation, consideration and action upon new district policy F-18A Reporting and Investigation of Matters Involving Student Victims of Sexual Abuse, Sexual Assault, and Sexual Misconduct. Commentary: The proposed new policy is a recommendation from our legal counsel of how we investigate any abuse, assault or misconduct of a sexual nature involving a student. Dr. Simpson will answer any questions. RECOMMENDED ACTION: The Superintendent recommends approval.
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11D
The board will consider approving the December 11, 2026 health fair for seventh-graders at Guthrie Jr. High, where classes are generally led by people from the Logan County Health Department, the Guthrie Police Department and others.
As written on the agenda
Recommendation, consideration and action upon Guthrie Jr. High Health Fair for 7th grade students December 11, 2026. Commentary: This Health Fair has been held for a number of years at the Jr. High. Classes are generally led by individuals from the Logan County Health Department, Guthrie Police Department, Mandy Sharpe and Nichelle Reed. A letter from Dallas Hoskins, Guthrie Jr. High Counselor, is included in your packet outlining different subjects to be covered. Jason Burkhart will answer any questions. RECOMMENDED ACTION: The Superintendent recommends approval.
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12
The board may meet privately to discuss hiring, family and medical leave requests, resignations, transfers and extra-duty assignments, then return to open session and state what happened for the minutes.
As written on the agenda
Proposed executive session for the purpose of discussing employment of personnel, FMLA requests, resignation/separation from employment and transfer of position requests all as set out on the Personnel Reports and extra-duty assignment, disclosure of which information would violate the confidentiality requirements of state and/or federal law all pursuant to 25 OKLA. STAT. Section 307 (B) 1 and 7. A. Vote to go into executive session B. Acknowledge Board’s return to open session C. Statement of minutes of executive session
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13
The board will vote on the personnel actions listed in its personnel reports.
As written on the agenda
Vote on action as set out on the Personnel Reports
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14
The board will act on a recommended extra-duty assignment for staff.
As written on the agenda
Action upon recommendation of extra-duty assignment
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15
The board will consider approving an individual to work as an adjunct geometry teacher at Guthrie High School.
As written on the agenda
Recommendation, consideration and action upon approval for Afton McCoy to be classified as an Adjunct Teacher for Geometry at Guthrie High School
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16
The board will consider accepting any staff resignations submitted after this agenda was posted.
As written on the agenda
Recommendation, consideration and action to accept any resignations offered since the posting of the agenda.
17 procedural items — call to order, minutes, adjournment and the like
- 1 The meeting is called to order.
- 2 The board takes attendance.
- 3 The board confirms that enough members are present to do business.
- 4 Those present say the Pledge of Allegiance.
- 5 Those present observe a moment of silence.
- 6 The board will recognise a Student of the Month.
- 7 Residents who have signed up to speak, and then board members, may address the board.
- 8 The superintendent will give reports to the board.
- 10 The board will approve the following routine items together in one vote unless a member asks for a separate vote on any of them.
- 10A The board will approve the minutes of its October 12, 2026 regular meeting.
- 10B The board will approve the minutes of its November 3, 2026 special meeting.
- 10C The board will accept the treasurer's report on district finances.
- 10D The board will approve transfers of money within school activity funds, following an attached list.
- 10F The board will approve spending commitments from the General, Building, School Age Care and Gifts funds, along with listed change orders and activity fund reports.
- 11 The board will take up the following business items one at a time.
- 17 The board may take up urgent business that could not have been foreseen when the agenda was posted.
- 18 The meeting ends.
The original agenda is the official record; if anything here differs, the agenda is correct.
