Meeting held
City Council and Public Works Authority Meeting
Written from the agenda posted before the meeting. It says what was up for a decision, not what was decided.
The City Council will consider a funding agreement for an award of up to $750,000 from the Oklahoma Development Finance Authority for Fire & EMS Station No. 2, two Parkhill task orders for Guthrie-Edmond Regional Airport projects (not to exceed $242,000 and not to exceed $273,500), and a resolution to censure Councilwoman Menecca Gibbs. The Guthrie Public Works Authority will consider buying a Ditch Witch vacuum excavation system and trailer for no more than $64,000.
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3C
As part of the consent agenda, the council will consider renewing its agreement with Meridian Technology Center School District No. 16 covering the multi-purpose training facility.
As written on the agenda
Approve the renewal of the Interlocal Cooperation Agreement between the City of Guthrie and Meridian Technology Center School District No. 16 for the multi-purpose training facility.
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3D
As part of the consent agenda, the council will consider accepting a $2,950 aerospace and aviation education grant from the Oklahoma Department of Aerospace and Aeronautics.
As written on the agenda
Approve the acceptance of an Aerospace and Aviation Education grant from the Oklahoma Department of Aerospace and Aeronautics (ODAA) in the amount of $2,950.
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3E
As part of the consent agenda, the council will consider hiring Parkhill, for no more than $242,000, to oversee construction and test materials on the new terminal building at Guthrie-Edmond Regional Airport.
As written on the agenda
Approve Task Order No. 5 to the Master Agreement for Professional Services with Parkhill for construction administration and construction materials testing services for the Guthrie-Edmond Regional Airport Terminal Building Project in an amount not to exceed $242,000 and authorize the Mayor to execute the Task Order.
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3F
As part of the consent agenda, the council will consider hiring Parkhill, for no more than $273,500, to provide construction oversight, materials testing and federal and state grant administration for the terminal apron project at Guthrie-Edmond Regional Airport.
As written on the agenda
Approve Task Order No. 6 to the Master Agreement for Professional Services with Parkhill for construction phase services, Resident Project Representative services, construction materials testing and review, and FAA/ODAA grant administration for the Guthrie-Edmond Regional Airport Terminal Apron Project in an amount not to exceed $273,500, and authorize the Mayor to execute the Task Order.
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3G
As part of the consent agenda, the council will consider a revocable license letting an individual and LPADAMS Consulting, LLC place anchors on and have access to city property for an oil well in Section 12, Township 16 North, Range 3 West.
As written on the agenda
Approve a Revocable License Agreement for Deadman Anchor Placement and Access between the City of Guthrie and Larry Adams and LPADAMS Consulting, LLC, for an oil well located in the SW¼ of the SE¼ of Section 12, Township 16 North, Range 3 West.
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3H
As part of the consent agenda, the council will consider paying GH2 Architects $2,334.84 for design work on the city's second fire and EMS station.
As written on the agenda
Approve Invoice No. 11 in the amount of $2,334.84 to GH2 Architects for services provided on the 2nd Fire/EMS Station Project.
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3I
As part of the consent agenda, the council will consider buying a 2026 Chevrolet Tahoe police vehicle from John Vance Fleet & Government Sales for $62,110 under a state contract, and spending no more than $25,000 to equip it.
As written on the agenda
Approve the purchase of one (1) 2026 Chevrolet Police Tahoe from John Vance Fleet & Government Sales in the amount of $62,110 as per Oklahoma State Contract SW035 and equipping the vehicle at a cost of no more than $25,000.
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3J
As part of the consent agenda, the council will consider paying GH2 Architects $12,900 for work on the Highland Park Municipal Pool project, an item added when the agenda was amended.
As written on the agenda
Approve Invoice No. 10 in the amount of $12,900 to GH2 Architects for services provided on the Highland Park Municipal Pool Project *
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5
The council will consider renewing a one-year lease of the city's Rodeo Arena grounds to a private individual.
As written on the agenda
Renewal of Rodeo Arena Lease Agreement with Bobby Cain. Discussion, consideration, and possible action to approve, approve with conditions, amend, or deny the renewal contract between the City of Guthrie and Bobby Cain to lease the Rodeo Arena grounds for a term of one (1) year and authorize the Mayor to execute a contract. (Eddie Faulkner, City Manager)
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6
The council will consider confirming the mayor's nomination of a resident to the Guthrie Parks and Urban Forestry Board for a term ending June 1, 2028.
As written on the agenda
Appointment to the Guthrie Parks and Urban Forestry Board. Discussion, consideration, and possible action to confirm the mayor’s nomination to appoint Joe Chappell to the Guthrie Parks and Urban Forestry Board with a term that will expire June 1, 2028. (Tenny Maker, Public Works Director)
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7
The council will consider an agreement with the Oklahoma Development Finance Authority for an award of up to $750,000 toward the Fire & EMS Station No. 2 project.
As written on the agenda
Oklahoma Development Finance Authority Funding Agreement – Fire Station No. 2. Discussion, consideration, and possible action to approve, approve with conditions, amend, or deny the Funding Agreement between the City of Guthrie and the Oklahoma Development Finance Authority for an award of up to $750,000 through the Oklahoma Business Expansion Incentive Program Public-Private Partner Development Infrastructure (P3) Pool for the Fire & EMS Station No. 2 project and authorize the Mayor to execute the agreement. (Eddie Faulkner, City Manager)
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8
The council will consider a resolution, brought by Vice Mayor Jeff Taylor and added when the agenda was amended, that would formally censure Councilwoman Menecca Gibbs for what it describes as materially misrepresenting that the council discussed a person's tort claim in a closed executive session.
As written on the agenda
Resolution No. 2026-25 – Possible Censure of Councilwoman Menecca Gibbs * Discussion, consideration, and possible action to approve, approve with conditions, amend, or deny Resolution No. 2026-25 formally censuring Councilwoman Menecca Gibbs for materially misrepresenting that the City Council discussed a tort claim by Scotty Smith during an Executive Session. (Jeff Taylor, Vice-Mayor)
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2C
As part of the consent agenda, the Guthrie Public Works Authority will consider confirming the City Council's action on the $2,334.84 payment to GH2 Architects for work on the second fire and EMS station.
As written on the agenda
Confirm City Council action regarding Invoice No. 11 in the amount of $2,334.84 to GH2 Architects for services provided on the 2nd Fire/EMS Station Project.
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4
The Guthrie Public Works Authority will consider buying a gas-powered vacuum excavation system with trailer from Ditch Witch of Oklahoma, for no more than $64,000, for the Line Maintenance Department to use in utility repairs.
As written on the agenda
Purchase of Ditch Witch HX30G Vacuum Excavation System and Trailer. Discussion, consideration, and possible action to approve, approve with conditions, amend, or deny the purchase of a Ditch Witch HX30G gas vacuum excavation system with trailer from Ditch Witch of Oklahoma in an amount not to exceed $64,000 for use by the Line Maintenance Department in utility repair operations. (Tenny Maker, Public Works Director)
13 procedural items — call to order, minutes, adjournment and the like
- 1 The council meeting will be called to order.
- 2 Residents and business owners who sign in before 6:30 p.m. may speak to the council for up to five minutes each, and community announcements and recognitions will be made.
- 3A As part of the consent agenda, the council will consider approving the minutes of its September 1, 2026 meeting.
- 3B As part of the consent agenda, the council will consider approving payment of the city's regular and prepaid bills.
- 4 The council will discuss and may act on any consent agenda item that a council member or audience member asks to consider separately.
- 9 The city manager will give a report to the council.
- 10 Council members may make requests or comments.
- 11 The council meeting will end.
- 1 The Guthrie Public Works Authority meeting will be called to order.
- 2A As part of the consent agenda, the Guthrie Public Works Authority will consider approving the minutes of its September 1, 2026 meeting.
- 2B As part of the consent agenda, the Guthrie Public Works Authority will consider approving payment of its regular and prepaid bills.
- 3 The Guthrie Public Works Authority will discuss and may act on any consent agenda item that is pulled out for separate consideration.
- 5 The Guthrie Public Works Authority meeting will end.
The original agenda is the official record; if anything here differs, the agenda is correct.
